Concept

The conception phase is of decisive importance for the success of the project. Here, it is important to develop a solution design tailored to the needs of the specialist areas, and thus to ensure a maximum user acceptance right from the start.

Building blocks for the project success

In a broad series of ECM scenarios, a media which is perceived as intuitive (paper) is also taken away from the employee and replaced by a digital media. Here, special care is already required during the definition of requirements and the conceptual design in order to ensure the user acceptance of the projected solution. Doctra has gained experience and best practices from many other successful projects, that we will gladly contribute. Furthermore, an implementation model as well as an operating model have to be selected, which on the one hand makes it possible to consider the technical requirements, and also to keep the costs for licenses, implementation and future operation within the planned framework.

Fulfilment of the technical requirements
Utilization of best practices and standardized software
User acceptance through an understanding of the needs of the departments involved
Compliance with legal and internal requirements

Legal requirements for ECM systems

During the design of an ECM system and the associated procedures, it is imperative that the legal requirements for the storage of documents and data are fully observed.
The General Data Protection Regulation (GDPR) in particular presents companies with challenges in the long-term storage of documents and data. Personal data is subject to a fundamental requirement for discoverability ("right to information"), transferability and deletability, which must absolutely be taken into account conceptually.

München
(Headquarters)

Doctra GmbH
Bretonischer Ring 18
D-85630 Grasbrunn
T +49 89 95 44 119 20
F +49 89 95 44 119 49

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Frankfurt
(Branch Office)

Doctra GmbH
Rheinstraße 29
D-60325 Frankfurt am Main
T +49 89 95 44 119 40


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Vienna
(Branch Office)

Doctra Austria GmbH
Lassallestraße 7B
A-1020 Wien
T +43 660 4877849


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