Doctra Products
OpenText Content Server
Doctra offers custom add-on packages for the Content Server to make working with the OpenText Content Server even more efficient and flexible.
Munich
T +49 89 95 44 119 20
Frankfurt
T +49 89 95 44 119 40
Vienna
T +43 660 4877849
xECM with OpenText for Schwan Cosmetics: Schwan Cosmetics reduces IT costs, strengthens customer relations and guarantees legal security.
xECM with OpenText for SEEPEX GmbH: SEEPEX seamlessly integrates different information silos into OpenText and thus covers the entire life cycle.
OpenText Content Server
Doctra offers custom add-on packages for the Content Server to make working with the OpenText Content Server even more efficient and flexible.
Thanks to wholistic support in all project phases, we realise successful ECM solutions that integrate perfectly in your company's IT infrastructure and process landscape.
Doctra GmbH
Bretonischer Ring 18
D-85630 Grasbrunn
T +49 89 95 44 119 20
F +49 89 95 44 119 49
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra GmbH
Rheinstraße 29
D-60325 Frankfurt am Main
T +49 89 95 44 119 40
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra Austria GmbH
Lassallestraße 7B
A-1020 Wien
T +43 660 4877849
This email address is being protected from spambots. You need JavaScript enabled to view it.
The creation of documents within the company can be supported by an adapted document management system.
Sample documents facilitate and standardize recurring tasks in the company.
The DMS in connection with an (external or contained) workflow system ensures an efficient design of recurring workflows for the forwarding of documents.
A DMS integrated with Microsoft Office® and/or Microsoft Office SharePoint Server® (MOSS) utilizes the easy-to-use and familiar Microsoft interface.
With a DMS you can ensure that all documents are stored according to the compliance regulations, and that the retention periods are observed.
A DMS will ensure a transparent cost structure: The efficient document storage saves expensive disk space, while at the same time storage duplicates can be avoided and cheaper storage can be selected with a DMS.
The management, processing, provision and (shared) use of documents in enterprises hasn't just become of essential importance recently. The ability to create, process and collaboratively process all documents on the computer creates considerable synergy potentials, but also risks for companies that have to be utilized and managed.
In many companies today, large file systems/servers and the individual, non-integrated use of Microsoft Office in the document creation still lead to an uncontrolled file growth.
A unified document management system (DMS) in the company will support you and your employees to control the entire life cycle of documents - from their creation all the way up to the long-term archiving.
Both documents that are created in the company and documents that enter the company from the outside, e.g. by e-mail, and can thus be stored in an audit-proof manner.
Document management systems cover various tasks within the company: The DMS will support you and your employees, from the document entry all the way up to the contract management.
Effective document management through central administration in the company
Archiving & Structuring of information, maintaining of statutory obligations
Uniform and clear data collection for employees and customers
We will support you in identifying the aspects and functionalities relevant for your company, and explain the possible steps of a DMS implementation. So that you can utilize the various options offered by a DMS.
There are several aspects to consider when sharing documents:
Modern document management systems not only manage documents efficiently, they also support the user in searching and, more importantly, in the finding of documents or information the user is looking for. The effective search and navigation within the document pool is of great importance to ensure that users in the company have access to the knowledge and preparatory work already done by others.
The DMS should support a simultaneous navigation in the document pool, which corresponds to the conventions of the company, but also offers the possibility to browse through the documents in different (virtual) structures.
The visualization or structuring of documents with overviews or in directories (similar to the file system) is only the first step. Nowadays, users search for documents in the context of the business processes they are processing. That is why the same documents can occur in different contexts, for example, in Sales and Distribution as well as in Purchasing, hence in different document files or views.
When documents are used for different business processes, it is necessary to have information and documents from different systems (ERP/CRM/Host/DMS) available - from the actual systems where they are created. When it comes to the ERP system, first and foremost SAP, an integration of the DMS enables information from the business process to be included into the current processing, in addition to information about the documents themselves - for example information about the customer or supplier.
Doctra GmbH
Bretonischer Ring 18
D-85630 Grasbrunn
T +49 89 95 44 119 20
F +49 89 95 44 119 49
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra GmbH
Rheinstraße 29
D-60325 Frankfurt am Main
T +49 89 95 44 119 40
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra Austria GmbH
Lassallestraße 7B
A-1020 Wien
T +43 660 4877849
This email address is being protected from spambots. You need JavaScript enabled to view it.