While the term storage or the saving of information/documents is generally understood as temporary, the term archiving expresses long-term storage. Modern archiving systems cover both areas.

A company-wide use of the archiving is a big step for companies, which must be planned and implemented step by step. We would be happy to advise you on your way to electronic filing/archiving of all documents in your company.

The archiving of documents not only plays an essential role for company compliance, but is also relevant for the reusability of the documents within the company. This means that direct access to the information contained in documents is becoming increasingly important. Archiving documents is no longer an end in itself or even an annoying duty, but can rather make all the difference when talking to a customer. This is the case when all documents for a customer or business process are archived, or stored for a customer and can then be accessed directly on the screen through a document file. This can easily be achieved with paper documents and files in this form.

More and more documents are reaching companies in electronic form - but in different formats or via different systems, e.g. via e-mail, EDI or as uploaded documents in a company portal. While the latter examples can certainly be regarded as knowingly executed transactions in the context of a business process, the filtering and archiving of business-relevant emails worth storing is problematic due to the lack of structure and usually also due to the actual quantity.

The volume of incoming and outgoing emails also raises the problem of managing and storing the sheer physical volume. Here, archiving can also be helpful, even if the term may seem somewhat misleading in this context. It is mainly about displacing e-mails from the expensive memory of the groupware databases to cheaper, possibly slower memory, for example in an archive system.