Doctra Products
OpenText Content Server
Doctra offers custom add-on packages for the Content Server to make working with the OpenText Content Server even more efficient and flexible.
Munich
T +49 89 95 44 119 20
Frankfurt
T +49 89 95 44 119 40
Vienna
T +43 660 4877849
xECM with OpenText for Schwan Cosmetics: Schwan Cosmetics reduces IT costs, strengthens customer relations and guarantees legal security.
xECM with OpenText for SEEPEX GmbH: SEEPEX seamlessly integrates different information silos into OpenText and thus covers the entire life cycle.
OpenText Content Server
Doctra offers custom add-on packages for the Content Server to make working with the OpenText Content Server even more efficient and flexible.
Thanks to wholistic support in all project phases, we realise successful ECM solutions that integrate perfectly in your company's IT infrastructure and process landscape.
Doctra GmbH
Bretonischer Ring 18
D-85630 Grasbrunn
T +49 89 95 44 119 20
F +49 89 95 44 119 49
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Doctra GmbH
Rheinstraße 29
D-60325 Frankfurt am Main
T +49 89 95 44 119 40
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Doctra Austria GmbH
Lassallestraße 7B
A-1020 Wien
T +43 660 4877849
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In the context of ECM, archiving or electronic archiving means the long-term storage of information or documents with a special focus on their unchangeability. Very often, companies already use the appropriate archiving systems for this purpose, which usually cover further functions.
While the term storage or the saving of information/documents is generally understood as temporary, the term archiving expresses long-term storage. Modern archiving systems cover both areas.
In Germany companies are very often confronted with retention periods of 7-10 years (typically for sent or received commercial letters), but in some cases considerably longer retention periods of several decades apply. As a result, the archiving is of considerable importance for companies, which are faced with particular challenges when it comes to the electronic archiving in view of the long-term reproducibility of the documents.
More on revision safetyA company-wide use of the archiving is a big step for companies, which must be planned and implemented step by step. We would be happy to advise you on your way to electronic filing/archiving of all documents in your company.
The archiving of documents not only plays an essential role for company compliance, but is also relevant for the reusability of the documents within the company. This means that direct access to the information contained in documents is becoming increasingly important. Archiving documents is no longer an end in itself or even an annoying duty, but can rather make all the difference when talking to a customer. This is the case when all documents for a customer or business process are archived, or stored for a customer and can then be accessed directly on the screen through a document file. This can easily be achieved with paper documents and files in this form.
More and more documents are reaching companies in electronic form - but in different formats or via different systems, e.g. via e-mail, EDI or as uploaded documents in a company portal. While the latter examples can certainly be regarded as knowingly executed transactions in the context of a business process, the filtering and archiving of business-relevant emails worth storing is problematic due to the lack of structure and usually also due to the actual quantity.
The volume of incoming and outgoing emails also raises the problem of managing and storing the sheer physical volume. Here, archiving can also be helpful, even if the term may seem somewhat misleading in this context. It is mainly about displacing e-mails from the expensive memory of the groupware databases to cheaper, possibly slower memory, for example in an archive system.
Today, a modern archiving strategy must create clear added value in a company beyond the pure filing functionality. On the one hand, a well-designed archiving infrastructure makes it possible to fulfil the legal and internal requirements for a long-term storage, but on the other hand it also creates an added value, which has a direct and measurably positive effect on the costs!
An archiving system in the company must be able to archive and reproduce
At the same time, the archiving system should grow with your company according to the developing requirements (in terms of storage volume and access speed).
Modern archiving systems offer standard interfaces such as SAP ArchiveLink®, flexible transfer tools (e.g. COLD - see also Capture) or generally available web services that also allow a cost-effective integration of archiving functions into customer-specific special applications and systems, from cloud-based web applications all the way up to host-based legacy systems.
Doctra GmbH
Bretonischer Ring 18
D-85630 Grasbrunn
T +49 89 95 44 119 20
F +49 89 95 44 119 49
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra GmbH
Rheinstraße 29
D-60325 Frankfurt am Main
T +49 89 95 44 119 40
This email address is being protected from spambots. You need JavaScript enabled to view it.
Doctra Austria GmbH
Lassallestraße 7B
A-1020 Wien
T +43 660 4877849
This email address is being protected from spambots. You need JavaScript enabled to view it.