What is VIM?
Vendor Invoice Management (VIM) from OpenText is a powerful tool the optimizing your invoice processing. Efficient processing of incoming invoices is fundamental for optimizing many business processes. However, due to the geographical distribution of many companies and increased legal requirements, it is often difficult to implement these seemingly simple processes.
Why should you choose Vendor Invoice Management from OpenText?
Automation of Invoice Processing
VIM allows for the automation of the whole process for incoming invoices. From recording to payment, thereby reducing manual tasks and minimizing errors.
Efficient approval workflows
VIM offers many already predefined efficient approval workflows, which ensure that invoices get to the right people quickly and efficiently.
Integrated Solution
VIM can seamlessly be integrated into leading ERP systems, such as SAP, to ensure the smooth transfer of data and process integration.
Transparent monitoring and reporting
With VIM companies can track the status of invoices in real time, identify bottlenecks and make informed decisions, to improve efficiency and transparency in invoice processing.
Doctra is your certified Partner for OpenText and SAP
Doctra is your specialist for your VIM Projects
20+ years of technical and strategic experience
End-to-End Consulting and Support
From Concept to Implementation in no time
Doctra works end-to-end
Business Consulting
A good solution emerges when people take the time to analyze company goals and compare them with suggestions about „best practices". At Doctra, we are familiar with a wide range of business processes from many projects and know how these can be implemented technically and organizationally. Our many years of close collaboration with SAP and OpenText enables us to seamlessly implement your projects and work with you to develop long-term strategies.
Implementation
We don’t just advise; we implement what we recommend. We implement solutions together with you that match the requirements of your company. We ensure that the solutions are optimally integrated into your infrastructure with OpenText and SAP. So that a long-term and smooth operation is possible.
Managed Services for a smooth operation
The operation of a complex ECM system can present a company with a variety of challenges. From providing the infrastructure, performing maintenance tasks such as updates and upgrades, to making configuration changes. At Doctra, we not only assist with project work but also support system operations with our expert knowledge. We offer both on-demand support through our support service and, if desired, we can also take over the ECM system operation for you. With Doctra Managed Services, you receive a professionally managed ECM infrastructure with clearly calculable monthly costs, without any surprises.
Managed Services in DetailExplanation of individual functions
VIM Invoice Management Solution for SAP S/4 HANA and ECC
VIM offers nearly identical functionalities for both platforms and is easily migrated.
Document Scanning with OpenText Core Capture for SAP®
The solution for automatic recording of all incoming documents in SAP ECC and S/4HANA includes OCR functionality specifically designed for the cloud. AI algorithms optimize the recognition and assignment of data.
VM Fiori Apps
SAP Fiori Apps offers intuitive, user-friendly interfaces for SAP-users, increase productivity and improving the user experience. They are optimized for various devices and allow access to key business functions from anywhere. With a modern design and personalized dashboards, they support efficient and engaging interactions with SAP systems.
VIM e-Invoicing
In many EU countries, e-invoicing is legally mandatory in the future since 2025. VIM can process all common electronic invoice formats and connect to various business networks.
Reference Project – VIM Implementation in Record Time
Questions about OpenText VIM
Can VIM only process invoices, or can it handle other documents as well?
With VIM, documents from MM, SD, and other SAP modules can also be processed.
What separates OpenText Vendor Invoice Management (VIM) from other solutions for invoice processing?
OpenText VIM offers deep integration with SAP, enabling seamless connectivity with existing business processes. It also provides advanced features for automating invoice workflows, monitoring invoice statuses, and integrates with other enterprise systems.
Which advantages does the implementation of VIM offer for my company?
The implementation of VIM enables efficient and transparent invoice processing, reduces manual tasks and helps avoid errors, improves the adherence to guidelines as well as the productivity of employees.
How does VIM support the automation of invoice approvals?
VIM offers user-defined workflow functions, that help companies automate their invoice processes. This includes the capture, validation, approval, and posting of invoices, as well as escalating exceptions and user notifications.
Can VIM also support the processing of electronic invoices (e-Invoices)?
Yes, VIM also supports the processing of electronic invoices in both structured and unstructured forms. It can automatically capture and process incoming invoices from various sources, including email attachments, EDI and other electronic formats.
How flexible is VIM in adapting to specific requirements of my company?
VIM is highly adaptable and can be customized to meet specific requirements and business practices of a company. It offers extensive configuration options as well as the ability to develop custom extensions and integrations based on SAP Workflows and ABAP.
Does VIM offer features for monitoring and reporting on the status of invoices?
Yes, VIM offers comprehensive features to monitor and report on the status of invoices. This includes real-time dashboards, reports, and audit trail functions, helping companies to stay on top of their invoice processing.