What is ILM?
SAP ILM (Information Lifecycle Management) is a SAP solution that helps companies manage and protect data across its entire lifecycle. This includes functions like archiving, clean up, data protection, and compliance management to ensure regulatory compliance and minimize risks.
Why should you choose SAP ILM (Information Lifecycle Management)?
Holistic data management
SAP ILM offers a comprehensive solution for managing data throughout its entire lifecycle, from creation and use to archiving or erasure. This enables companies to manage and protect data in accordance with legal regulations and internal company policies.
Compliance and Data Security
SAP ILM supports companies by meeting compliance requirements and implementing data protection policies by providing mechanisms for data retention, deletion and archiving.This helps minimizing risks associated with data breaches and legal requirements.
Reduced Costs through Data Archiving
The integration of archive solutions allows SAP ILM to be efficient in data archiving, in that it removes old or unneeded data out of operative systems and transfers them to a secure archive. SAP ILM also enables the migration of data from legacy systems, allowing them to be decommissioned earlier. This allows companies to enhance system performance and save on storage space and costs.
Transparent Data Management
SAP ILM offers businesses a transparent view of their data by offering detailed reporting and monitoring functions. This enables organizations to maintain oversight of their data, conduct compliance audits, and quickly respond to requests from authorities or customers.
Doctra is your certified Partner for OpenText and SAP.
Doctra is your specialist for your ILM Projects
20+ years of technical and strategic experience
End-to-End Consulting and Support
From Concept to Implementation in no time
Doctra works end-to-end.
Business Consulting
A good solution emerges when people take the time to analyze company goals and compare them with suggestions about „best practices". At Doctra, we are familiar with a wide range of business processes from many projects and know how these can be implemented technically and organizationally. Our many years of close collaboration with SAP and OpenText enables us to seamlessly implement your projects and work with you to develop long-term strategies.
Implementation
We don’t just advise; we implement what we recommend. We implement solutions together with you that match the requirements of your company. We ensure that the solutions are optimally integrated into your infrastructure with OpenText and SAP. So that a long-term and smooth operation is possible.
Managed Services for a smooth operation
The operation of a complex ECM system can present a company with a variety of challenges. From providing the infrastructure, performing maintenance tasks such as updates and upgrades, to making configuration changes. At Doctra, we not only assist with project work but also support system operations with our expert knowledge. We offer both on-demand support through our support service and, if desired, we can also take over the ECM system operation for you. With Doctra Managed Services, you receive a professionally managed ECM infrastructure with clearly calculable monthly costs, without any surprises.
Managed Services in DetailExplanation of singular functions
Data archiving
It moves no longer needed data to a secure archive to improve system performance, allow for the decommissioning of old systems, and save storage space.
Retention policies
Enables the definition and management of policies for data retention duration and data deletion, based on legal requirements or internal company rules.
Data Cleanup
Identifies and removes unnecessary or redundant data to optimize databases and enhance the efficiency of business processes.
Reporting and Monitoring
Provides reporting and monitoring functions to offer a transparent overview of data management and supports compliance audits.
Data Protection and Compliance
Supports companies in adhering to legal regulations and data protection policies, such as GDPR, through mechanisms for data retention, deletion, and pseudonymization.
Frequently Asked Questions
Which functions and modules are included in SAP ILM?
The functions of SAP ILM include data archiving, data cleansing, data protection and compliance management, retention policies, reporting and monitoring such as integration with other SAP systems.
How does SAP ILM differ from other data management and compliance solutions?
SAP ILM offers an integrated solution, that is specifically tailored to SAP-environments. With ILM live data in SAP and archived data in other applications like OpenText Document Management, can be managed uniformly. Existing access rights can be utilized.
Does SAP ILM support the migration towards S/4 HANA?
Thanks to SAP ILM your SAP-system is optimally prepared for the S/4 HANA change. Cleaning the database of outdated data reduces the migration effort and significantly lowers licensing costs for the SAP 4/HANA system by optimizing the database size.
Which benefits does SAP ILM offer for companies regarding data security and compliance?
SAP allows companies to comply with legal regulations and data privacy policies through mechanisms for data retention and pseudonymization. It also offers reporting and monitoring functions to monitor and document the compliance.
How is the implementation of SAP ILM carried out in a company and what steps are required?
The implementation of SAP ILM typically includes analyzing the existing data landscape, defining retention policies, configuring the solution according to the company’s requirements and providing training for employees.
Which role does SAP ILM play in complying with global data protection regulations such as GDPR?
SAP ILM plays an important role in complying with data protection policies such as DSGVO, by providing mechanisms to control and manage personal data including retention, deletion and pseudonymization.
How are audits and monitoring functions in SAP ILM implemented, to ensure compliance with regulations?
SAP ILM offers extensive reporting and monitoring capabilities, enabling companies to oversee their data management, to conduct compliance audits and to respond quickly to requests from authorities or customers.